Présentation de l'entreprise
About us:
K-MAC are part of the Flexim Group. Flexim Group is an international Facilities Management company with a Global HQ based in Switzerland. Operating worldwide, with 21 offices in 14 countries and over 600 employees.
The company is a successful provider of facility management services to both Irish and multinational companies. Our focus is on organisations that are keen to change and implement best practice. We currently provide our services to a broad range of sectors including Aviation, Education, Financial, Pharmaceutical, Retail, Manufacturing and Medical organisations.
Since the company’s formation we have grown each year due to our strong customer service, technical competence and a commitment to deliver the highest standards of facilities management to our clients. K-MAC’s high level of client retention is testament to our quality of our service.
We are recognised as an established and capable provider with a clear focus on good management, technical experience and commitment to providing added value to all our clients.
IE - Finance/HR Co-Ordinator
Your Role:
We are seeking a Finance/HR co-ordinator to join our growing, dynamic team. In this role, you will play a key part in ensuring the smooth operation of our facilities by managing daily activities, coordinating maintenance tasks, and supporting health and safety compliance. Your role will include the following:
Finance
- Process and manage daily supplier invoices
- Upload supplier invoices to the CAFM system for tracking (weekly)
- Respond to internal and external queries in a timely manner
- Monitor and manage the accounts payable/receivable inbox
- Perform regular creditors reconciliation (monthly)
- Ensure receipt of fixed billing invoices and review for accuracy (monthly)
- Generate and issue monthly and/or weekly client invoices
- Reconcile company credit card statements (monthly)
- Allocate and categorize fuel & toll invoices by site on a monthly basis
- Prepare and process vendor pay runs (monthly)
- Audit support
Human Resources
- Manage all tasks associated with the employee life cycle
- Draft and prepare employee contracts and associated documents
- Manage and oversee the onboarding process for new hires including the organisation of the induction program.
- Oversee the Human Resources Information System (HRIS); maintain and update personnel records. Provide employee training on HRIS
- Post job advertisements and assist with recruitment processes
- Run monthly reports for example probation reports, time & attendance reports.
- Support employee engagement initiatives
- Support employee relations
- Support and lead HR projects and initiatives
- Compile and generate reports as requested by management
- Perform other tasks and duties as assigned by the team
Requirements:
- Previous accounts experience
- Previous HR administration experience
- HR qualification (ideal)
Job Types: Full-time, Permanent
Pay: From €28,000.00 per year
Benefits:
Bike to work scheme
Company events
Company pension
Employee assistance program
On-site parking
Wellness program
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
Education:
Advanced/Higher Certificate (preferred)
Experience:
Finance/HR: 2 years (preferred)
Work Location: In person
